Purpose

This Privacy Policy explains how Astropoll processes personal data when you use the Website and the Service.

For usage rules (posting, moderation, liability), please refer to the Terms of Use .

Data controller

Astropoll (trade name) is operated by Jérémy Vangrinsven (sole proprietor).

• Email : contact@astropoll.com
• Country : Belgium
• Company number (BCE) : 1032.987.147

Full legal details are available on the Legal notice page.

Data we process

Depending on how you use the Website, we may process:

• Account data: identifier, email, display name, login data (depending on authentication method), avatar.
• Content data: polls, questions, options, comments, and images you post.
• Technical data: IP address, user-agent, security logs, technical identifiers (cookies/local storage depending on your choices).
• Voting data: data required to operate voting and protect integrity (e.g., fraud prevention), as described in “Retention”.
• Support: information you provide when contacting support.

[Optional: if you collect birth date for 18+, add it here (“birth date”, where provided/required)]

Purposes and legal bases

• Providing the Service (account, polls, voting, comments) — contract performance.
• Security and abuse prevention (anti-spam, anti-fraud, logs) — legitimate interests.
• Moderation and reports handling — legitimate interests and/or legal obligation where applicable.
• Non-essential cookies/trackers (analytics, marketing) — consent where required.
• Legal compliance — legal obligation where applicable.

Recipients and processors

Your data may be accessible to technical providers needed to run the Website, including:

• Hosting / infrastructure: Microsoft Azure.
• Storage (avatars, images): Microsoft Azure.
• Email delivery: [SMTP / email provider — specify if needed]
• Authentication: [e.g., email / social login — depending on enabled providers]

We do not share personal data with “partners” for commercial purposes without an appropriate legal basis (and, where required, without your consent).

Transfers outside the EEA

We prioritize hosting and processing within the European Economic Area (EEA). However, some providers may involve transfers outside the EEA. Where applicable, appropriate safeguards are implemented (e.g., Standard Contractual Clauses).

Retention

• Account data: kept while the account is active, then deleted/anonymized within a reasonable timeframe after deletion, unless legal obligations apply.
• Posted content: kept while online. If an account is deleted, some content may remain but will be anonymized.
• Technical/security logs (e.g., IP): target retention of 6 months (unless a security incident requires longer retention).
• Backups: temporary retention due to technical constraints.

[Optional: specify your exact retention periods if you want to be stricter]

Your rights

Under the GDPR, you have rights including access, rectification, deletion, restriction, objection, portability (where applicable), and withdrawal of consent (for consent-based processing).

To exercise your rights, contact: contact@astropoll.com .

Account deletion and data deletion

You can delete your account directly from the Website.

• Open your profile (Edit profile).
• Scroll to the “Delete my account” section.
• Check the confirmation box, then click “Permanently delete my account”.

For details about effects (anonymization, content), see the Terms of Use .

If you cannot do it, contact us at contact@astropoll.com .

Supervisory authority complaint

You may lodge a complaint with the Belgian Data Protection Authority (APD/GBA):

• Address : Rue de la Presse 35, 1000 Brussels, Belgium
• Email : contact@apd-gba.be
• Phone : +32 (0)2 274 48 00

Security

We implement reasonable technical and organizational measures to protect personal data (access controls, encryption in transit, logging, etc.). No system can guarantee absolute security.

Cookies and consent

Cookies/trackers and your consent choices are described in the Cookie Policy .

The Website may use a consent management solution (CMP) to let you accept/refuse non-essential cookies and update your preferences.

Changes

We may update this Privacy Policy. The version in force is the one published on the Website at the time you use it.

Contact

For any question: contact@astropoll.com .